1. Understand Cost Budget and Revenue Budget
Adaptive supports two budget types:
Cost budget: Your internal budget for tracking expected job costs. This is the budget used for cost tracking, purchase orders, approved costs, and budget remaining calculations.
Revenue budget: Your client-facing or bank-facing budget. This is the budget used when billing against the job through draws.
When only one budget is enabled, the main budget column may appear as Budget.
When Revenue budget is enabled, Adaptive labels the internal budget as Cost budget and adds revenue-side columns under the Revenue section of the budget table.
Common uses for a revenue budget include:
Client budget
Bank budget
Contract or draw schedule budget
Note: Revenue budget visibility may depend on your user permissions. If you do not see revenue budget columns, contact an admin.
2. Enable Revenue Budget for a Job
To track cost and revenue budgets separately:
Go to Jobs.
Open the job.
Click Settings.
In Job settings, go to Budget customization.
Under Multiple budgets, turn on Revenue budget.
Click Save.
After you save, Adaptive shows a confirmation that Revenue budget enabled.
Note: The Cost budget is always enabled. The Revenue budget may not be available to turn off after you have added amounts or markup to the revenue budget.
3. Review Cost Budget Columns
On the job's Budgets tab, the Costs section shows the cost-side budget values.
Key cost budget columns include:
Cost budget: The original internal budget amount for each budget line.
Changes: Budget changes, if Changes + revised budget is enabled for the job.
Revised budget: The cost budget plus changes.
Actual cost to date: Approved bills, receipts, and time activities posted to the budget line.
Budget remaining: The budget amount left after actual costs.
Uncommitted budget: The cost budget amount still available after purchase orders and approved costs not linked to purchase orders.
The Uncommitted budget calculation is:
Revised cost budget - Total PO amount, including overages - Approved costs not linked to POs
If Changes + revised budget is not enabled, Adaptive uses the original Cost budget instead of the revised cost budget.
4. Review Revenue Budget Columns
When Revenue budget is enabled, the Revenue section shows revenue-side budget values.
Key revenue budget columns include:
Revenue budget: The client-facing or bank-facing budget amount for each line.
Changes: Revenue budget changes, if Changes + revised budget is enabled for the job.
Revised budget: The revenue budget plus revenue changes.
Drawn to date: The total amount included on draws.
Draw remaining: The revenue budget amount that has not yet been drawn.
The Draw remaining calculation is:
Revenue budget - Drawn to date
If Revenue budget is not enabled, Draw remaining is based on the job's regular budget instead.
5. Calculate Revenue Budget from Cost Budget
Use Calculate revenue budget when you want Adaptive to fill the revenue budget for selected lines based on the cost budget plus an optional markup percentage.
To calculate revenue budget:
Open the job's Budgets tab.
Select the budget lines you want to update.
Click Actions.
Select Calculate revenue budget.
In the Calculate revenue budget window, enter the Cost budget markup amount percentage.
Click Save.
Adaptive copies each selected line's revised cost budget into the revenue budget and applies the markup percentage. When the update finishes, Adaptive shows Revenue budget updated.
Important: This is a one-time calculation. If the cost budget or revised cost budget changes later, run Calculate revenue budget again or update the revenue budget manually.
6. Know Which Budget Draws Use
Once Revenue budget is enabled, Adaptive uses the Revenue budget for draws and draw remaining calculations.
Use the Cost budget to manage internal costs and job performance. Use the Revenue budget to manage what you expect to bill or collect from the client, bank, or owner.
If you only need one budget for both cost tracking and billing, you can leave Revenue budget turned off.
Learn more about adding markups here: Using Markups (Cost Plus vs. Fixed Price)
If you have any questions or want to share feedback, feel free to reach out at [email protected].