Draws | Overview
Find Draws:
Jobs > Choose Job > Click Draws tab > Choose Draw
This list shows all of a job's historical draws & invoices (including those pulled in from QuickBooks).
The list also displays any new draws created in Adaptive (which is then synced back to QuickBooks).
This syncing of new & old records w/ QuickBooks keeps your Drawn-to-Date amount (income from the bank loan) accurate & up-to-date.
Create New Draw:
Click the New Draw button on any job's page.
Draw Details:
At the top of a draw, you can expand the Export Details section to add & edit the Invoice details:
Job
Project Name
Export Title
Draw #
Draw Date
Due Date
Description
Beneath Export Details, the draw details are separated into 2 different tabs:
The Draw Schedule tab contains the following columns:
Line Item
Changes
Revised Budget
Previous Draws
This Draw $
Total Drawn ($)
Total Drawn (%)
Balance to Finish
The Line Items tab contains more traditional, line item-based columns:
Ref #
Vendor
Item
Description
Cost
Price
Creating a Percent-Based Draw:
Creating a Percent-Base Draw is done on a line-by-line basis:
Option 1: Enter the percent (%) to draw directly into the Total Drawn (%) column for any Line Item.
Adjusting the percent (%) will automatically adjust the columns for the This Draw $ and Balance to Finish accordingly.
Option 2: Enter the specific draw amount in the This Draw $ column.
Entering a specific $$$ amount will automatically adjust the totals for the This Draw (%) and Balance to Finish columns accordingly.
So adjusting the percent (%) automatically adjusts the dollar ($) amounts. And vice versa.
And for each Draw Schedule line item that you adjust the Percent (%) or Amount ($) for, a new line will be automatically created on the Line Items tab to account for that change.
Exporting Draws:
Click the Export Draws button to download the draw.
In the Download window, you can customize your Draw Package with the following download options:
Draw Package (PDF): Not editable, but has transaction pictures. Also shows a summarized Previous Draws amount, but no amount for each individual draw.
Cover Page
Invoice (No Subtotals)
Invoice (Subtotals by Vendor)
Invoice (by Category)
Budget
Changes
Transaction Backups (Pictures of Bills & Receipts)
Draw Package (XLSX): Editable, but No pictures. Shows Previous Draws amount + The individual draws that make up the Previous Draws amount.
Transaction Backup Images (ZIP)
Note: Both the Invoice & Transaction Backups options contain links to PDF pictures of each transaction.
Click the Download button to begin downloading.
Notes:
While waiting for your download to finish, the draw package will also be Emailed to you!
Larger packages can take longer to download.
By request, your Company Logo can be added by default to the Cover Page of your Draw Packages.
Syncing Draws to QuickBooks:
Sync your draw to QuickBooks anytime by clicking on the Sync to QuickBooks button.
If you have any questions or want to share feedback, feel free to reach out at [email protected].