1. Understand Cost Budget and Revenue Budget Changes
Adaptive can track two types of budget changes:
Cost Budget changes: Internal budget changes that affect your forecasted cost to complete.
Revenue Budget changes: External budget changes that affect client-side or bank-side revenue.
Note: The Revenue budget must be enabled in the job settings before revenue budget change columns are available.
2. Enable Change Tracking
To enable change tracking for a job:
Open the job.
Click settings beneath the job name.
Go to the Change tracking section.
Turn on Changes + revised budget.
Click Save.
Important: Change tracking cannot be disabled after changes have been added to the job budget.
3. Add a Change
To add a change from the job budget:
Open the job budget.
Select one or more budget line items.
Click + Add to budget
Choose Change.
In the New change window, enter the change details.
Add or subtract amounts for the applicable line items.
Add a description or reference details as needed.
Click Save.
After the change is saved, Adaptive updates the Changes and Revised budget amounts for the affected line items.
4. Edit or Review Changes
To review change history from the budget:
Click the Changes column header to open the project’s Change log.
To review changes for a specific line item, click that line item’s linked amount in the Changes column.
Click a change in the Change log to open it.
Update the change details if editing is allowed.
Click Save.
You can also open the job’s Changes tab to review project-level change history.
5. Reallocate Budget Between Line Items
Use a change to move budget from one line item to another.
To reallocate budget:
Select the line items involved in the reallocation.
Click Add a change.
In the New change window, subtract the amount from the line item you want to reduce.
Add the same amount to the line item you want to increase.
Confirm that the net change matches the reallocation you want.
Click Save.
Adaptive records the reallocation in the change history and updates the revised budget for each affected line item.
6. Download Change History
To review change history outside Adaptive, use the Download option on the budget or change view when available.
If you have any questions or want to share feedback, feel free to reach out at [email protected].