Receipt Hound
Built in Adaptive by David Larkins, Arrowhead
Chases missing credit card receipts so the office doesn’t have to.
Checks the card feed every day for transactions that are missing a receipt
Texts whoever made the purchase and asks them to send the receipt with the job and cost code
Sends a weekly report showing what’s still outstanding, what got resolved, and who is furthest behind
Arrowhead has more than 50 employees with company cards, and the team went from chasing hundreds of missing receipts every month to a couple dozen by the time they put together a draw.
Billable status detector
Built in Adaptive by David Larkins
Catches billing mistakes on transactions and time entries before the draw goes out.
Reviews transactions and time entries against the job type
Flags anything on a cost-plus job that isn’t marked billable, and anything on a fixed-price job that is
Notifies the person who entered it so the accounting team can confirm the fix before the draw
Pay App Patrol
A Claude skill, demoed by Patrick Sullivan
Reconciles an owner pay app package line by line, which is usually hours of flipping between the G702, G703 and a stack of backup.
How it runs:
Upload the full pay app package, including the G702, G703 and all backup (sub pay apps, payroll reports, vendor invoices, job cost reports, change order logs)
The skill recomputes the G702 and G703
It ties every line out to its supporting documents
It flags exceptions with page references, such as a sub billing for a change order that’s still pending
It produces a clickable report and a PDF, and drafts the correction messages to send
Pay App Patrol is free to download from the Adaptive website: https://www.adaptive.build/free-tools
About the series
Every other Wednesday at 11:00 AM Eastern. First 30 minutes is a builder showcase, second 30 minutes is open office hours.
The series covers agents built in any tool (Adaptive, Claude, ChatGPT), not just Adaptive.
Have a question for the next session? Reply to your registration email and it will be covered.